Change Control Process: eight Key Activities

The change management process is a fundamental part of project administration that shouldn’t be overlooked. This is because changes might occur during any part of a project life cycle. Once they happen, they have to be managed appropriately to make sure that the project’s success shouldn’t be threatened. Adjustments are beneficial for a project because they assist to streamline the project and align it with the strategic goals of an organization. Assessment should take place earlier than any essential choices are made concerning the approval or rejection of a change. If this part is ignored, the group is at risk because pointless modifications may bring losses to the whole project when it comes to wasting resources, time wastage, and shedding money.

Therefore, the change control process is intended to track adjustments made within the project lifecycle and ought to be thoroughly defined and analyzed. Additionally, the process ensures that only the significant modifications undergo the approval and implementation process. The process also helps to avoid any unwanted protocols that will break the project resembling misusing resources that may lead to disruption of the project.

The primary goal of the change management process is to shield any pointless changes and all of the important ones are recorded and don’t disrupt the project in any way, it should be certain that resources are used adequately. Below are the aims of the change management process:

To avoid any disruption caused by modifications that can not be managed

To permit enough planning so that modifications are applied effectively

To make sure that all modifications made are documented and communicated.

To make sure the project stays within its scope and never mismanaged

To establish the principle reasons for the change and put a worth on it

To establish the possible risks which will happen due to the modifications

To avoid negative effects led to by the modifications

To make certain that pointless modifications don’t attain the implementation and approval stage

To make positive that each one modifications made are reviewed and analyzed

The change control board, project workforce, and project manager have to establish the boundaries of the change management process. The scope is essential because these are the primary stakeholders that actively participate within the change management process. Thus, the change management process covers the next:

Assessing the changes made

Documenting the changes made

Reviewing and approval of the analysis report

Documenting and recording the work carried out and its success

Assignment of change to a change owner

Implementation of the approved change request

Identification of proposed modifications

Change evaluation and impact evaluation