Change Management Process: 8 Key Activities

The change management process is a fundamental part of project administration that shouldn’t be overlooked. This is because changes might occur during any section of a project life cycle. When they occur, they have to be managed appropriately to make sure that the project’s success isn’t threatened. Changes are helpful for a project because they help to streamline the project and align it with the strategic goals of an organization. Assessment should take place before any necessary selections are made concerning the approval or rejection of a change. If this part is ignored, the group is at risk because unnecessary modifications may deliver losses to the whole project when it comes to wasting resources, time wastage, and shedding money.

Therefore, the change control process is meant to track modifications made within the project lifecycle and ought to be completely defined and analyzed. Additionally, the process ensures that only the significant modifications undergo the approval and implementation process. The process also helps to avoid any undesirable protocols which will smash the project comparable to misusing resources that may lead to disruption of the project.

The primary aim of the change control process is to shield any pointless modifications and all of the vital ones are recorded and don’t disrupt the project in any way, it ought to be certain that resources are used adequately. Beneath are the goals of the change control process:

To avoid any disruption caused by modifications that can not be managed

To allow sufficient planning in order that modifications are carried out successfully

To make sure that all changes made are documented and communicated.

To make sure the project stays within its scope and never mismanaged

To establish the principle reasons for the change and put a worth on it

To establish the potential risks that will occur because of the adjustments

To keep away from negative effects led to by the changes

To make certain that unnecessary adjustments don’t reach the implementation and approval stage

To make positive that all adjustments made are reviewed and analyzed

The change management board, project workforce, and project manager have to establish the boundaries of the change control process. The scope is necessary because these are the primary stakeholders that actively participate in the change control process. Thus, the change management process covers the following:

Assessing the adjustments made

Documenting the modifications made

Reviewing and approval of the analysis report

Documenting and recording the work carried out and its success

Assignment of change to a change owner

Implementation of the approved change request

Identification of proposed modifications

Change evaluation and impact assessment

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